Pulse meetings are short, effective and fun

Pulse meetings

Pulse meetings are short, daily standing meetings where a team plans their work with the help of a Pulse board. Pulse meetings are more interesting and more effective than standard meetings.

Pulse Meetings for Planning and Managing

Pulse meetings in Parmatur Pulse are a way to plan, organize and manage an organization. Instead of following traditional management philosophies, by holding pulse meetings it’s possible to utilize the variety and uncertainty that exist in an organization. Pulse meetings are based on the lean principles of visual planning and fault tolerance (from the concept of jidoka). A pulse board is required to hold a pulse meeting (see more about agenda for Pulse meetings here).

Example of a project pulse board. See more types in Parmatur Pulse.

Traditional planning never makes it past the planning stage in many cases and creates a lot of administrative work but doesn’t add much or any value, since you can’t predict the future. In stark contrast to traditional planning, visual planing entails a dynamic planning by a team in the situation they are currently facing. When working with Parmatur Pulse, an activity window is used where post-its visualize the flow of “To do – In progress – Done.”

Fault tolerance (jidoka) entails the inclusion of methods that enable the team to handle unexpected effects that the “butterfly effect” might cause and establish resilience and revitalization. Not making use of fault tolerance may lead to regrets about decisions, stress, conflicts and, most commonly, long lead times.

At Parmatur Pulse we use goals and plans but they are open, meaning they are accessible through the network of pulse meetings. Since the flow of decisions through the network of pulse meetings is constant, contradictions and unexpected problems can be resolved within a few hours to a couple of days.

For strategy and development the management team, product management, resource management, assignment management and projects use pulse meetings (see example here). Pulse meetings may also be used for other areas such as sales, commission, delivery and acquisitions.

Pulse Meetings Replace Other Meetings

Pulse meetings replace many other meetings. A pulse meeting is held standing in front of a board with visualized information and is rarely longer than 15 minutes. Despite the fact that meetings are frequent, total time spent at meetings will decrease.

Finally, most participants are very happy with pulse meetings because it provides immediate feedback.

Read more about different form of pulse meetings in the book about Agile The Principle of Agile Management.

By Jan-Erik Sebestyén

Innovation enthusiast and management consultant in agile organization and strategic work.

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