Parmatur Pulse – Activity plan

The activity plan describes the work needed be done in order to achieve a specific sub-result. Activities are planned when work with a new sub-result starts.

Results from the workshop

A list of activities that describes tasks to be done that are connected to one sub-result in progress.

How to create an activity plan for pulse meetings

Work method. Activity planning should be done by those people who will perform the work. Use the nominal group technique. Planning together creates an understanding of what is to be achieved, what work is required to finalise the sub-result and will secure correct results.

Premises and material. Workshop room. Whiteboard, post-it notes and pens/markers.

Plan activities

Step 1. What sub-result is to be planned?

Write the name of the sub-result.

Step 2. What will be the end results?

Let each of the participants identify the end results that you will have when the sub-result is complete. Those end results can be demonstrated, verified and approved. Compile the end results as activity number 98.

Subresult NoSubresult to be delivered
S4Training material ready for printing
Activity NoEnd results that can be demonstratedDone
A 4.98.1Training documentation
A 4.98.2Exercises
A 4.98.3Tutorial

Step 3. Plan activities

Let each of the participants identify activities that must be carried out for the sub-result to be demonstrated and completed. Write the activities in the table. If there is a natural order in which the activities should be performed, then write the activities in that order.

Note. The size of an activity should be between 4 and 12 working hours.

Give each activity an individual number related to the number of the sub-result. Activity A4.2 is the second activity needed to deliver sub-result number 4.

Activity NoActivityDone
A4.1Draw up a specification and general execution schedule25 Jan 2019
A4.2Specify the abstract with division into chapters
A4.3Specify exercises
A4.4Write instructor guide
A4.5Write abstract
A4.6Sketch illustrations
A4.7Draw illustrations
A4.8Write exercises and answer key
A4.9Assemble the material
A4.10Review and adjust

Work with an activity plan

Activity window (kanban board). A few activities at a time are checked out from the activity plan to the activity window. That will limit the workload.

Select activities from the activity plan that are suitable to start working with. Put them as post-it notes in the activity window under the headline ”To do”. When work starts with an activity (see Project pulse) the post-it is moved to ”In progress”, and finally when the activity is completed to ”Done”. The completed activities are sign off in the activity plan. If you find out that new activities are needed during the work, add them to the activity plan.

Agile Pulse App

After the weekly Program pulse, count the number of post-it notes in “Done”, and do the report in the Agile Pulse App (number of activities in done). Remove all post-it’s in “Done”.

Visually represent the results

Put up the activity plans on the pulse board when work with the sub-result is initiated. Take down the activity plan once the sub-result has been completed.

When an activity is in progress, it is visualized in the activity window as a post-it note.

Parmatur Pulse by Parmatur HB is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.